Welcome Exhibitors!

The Connecticut Music Education Association is pleased to present our annual All-State In-Service Conference on April 2-4, 2020 at the Connecticut Convention Center in Hartford.  This annual event features keynotes and featured performances, many conference sessions and concert hour performances, and is attended by veteran and pre-service music educators from around the state and neighboring states. Also in attendance are over 1000 students participating in our annual All-State and Elementary Honors Festivals, held concurrently with the conference. These highly musically motivated students as well as their parents and teachers have the opportunity to visit the exhibits!

Questions regarding Exhibits? Please contact the CMEA office at 860-632-1847 or by email at

Exhibit Hours

Thursday, April 2  10 AM – 5 PM

Friday, April 3  9 AM – 5 PM

Saturday, April 4  9 AM – 12 PM (optional)

An attendant must be in charge of each display during the hours the exhibit area is open.

Guard service will be provided when the exhibit area is closed.

Set Up Time

Thursday, April 2  6 AM- 10 AM (We do not have facility access on Wednesday)

Exhibit Space Rates

Exhibit space is booked by 6 foot increments. One 6′ draped table and two chairs are provided per space. The exhibit area is a large pre-function area located in front of the Grand Ballroom. It is carpeted.

  • Number of Spaces
  • One Space
  • Two Spaces
  • Three Spaces
  • Four Spaces
  • Commercial Rate
  • $400
  • $500
  • $575
  • $675
  • College / Non Profit Rate
  • $300
  • $400
  • $475
  • $575

Two representatives per organization are included with your registration. You may purchase up to two additional badges at $50. each. Please note that a maximum number of four representatives may be registered to represent your firm or institution.

Exhibit Registration Deadline:

Register by March 4, 2020

Cancellations: Reservations must be cancelled by March 6 in order to receive a refund.

Exhibit Services Information

Internet – WIFI access is included free of charge to our exhibitors this year!

Electrical/Audio Visual – Exhibitors may order these services directly through the CT Convention Center.

CMEA does not handle any electrical/AV arrangements.

Shipping and Loading Dock – Shipping is handled by Demers through the CTCC business center.

Connecticut Convention Center
100 Columbus Boulevard
Hartford, CT 06103

Exhibitors may load/unload themselves at the loading dock if their vehicle is 14 feet or less, end to end. Please notify CMEA if you will need to bring a larger vehicle. Exhibitors may also unload in the attached parking garage if lighter loads. Loading Dock Directions

Advertising Opportunities

CMEA publishes two printed program books for this event. The Conference Program Guide is distributed to all conference attendees and the All-State Concert Program, distributed to the over 2000 attendees at the concert. Additionally, there is also the opportunity to promote your brand by adding your logo to our Conference App’s scrolling banner.

Program/App Advertising Deadline:   Submit Order by March 1, 2020.